I like to submit completed projects on time or in advance of their deadline. Truth be told; if a client needs something ASAP, I will do everything within my ability to complete the work on short notice. However, I do try to avoid the frantic round-the-clock-all-nighter project mode of work. Below are some steps I take to complete projects on schedule. Although I’ve described the tasks as being part of a graphic design marketing or visual communications project, the steps can apply to nearly any project.
ONE: Review the entire scope of the project with the client.
TWO: Develop a timeline by breaking the project into phases and setting a deadline for each.
- In addition to setting a deadline when all work must be complete, I ask the client what a reasonable amount of time might be for them to review each phase. I include their review time and turnarounds on modifications of the work in the timeline.
- If certain tasks are dependent upon the work of others, I take into account this possible extra time.
- I determine two phases during the project development where I compare project components’ compatibility with the final output requirements. This might involve communicating with outside vendors such as a printer; a production company for trade show or; an online source where I might want to check placement, browser compatibility and loading time. Checking for compatibility, running a test or trial or submitting a rough concept to those involved in the projects’ production will eliminate last minute unpleasant surprises.
THREE: Allow ample time for proof reading. Ask someone who has not yet reviewed the project to look at it for content and clarity. Those involved most closely with the project might consider a piece of information common knowledge or after revising it too many times, may skip over necessary edits, such as an incorrect URL or missing phone number. Having an outsider, or member of the target market group review the communications piece will make the end product more successful.
FOUR: Be vigilant about adhering to the timeline. Check often to be certain that all involved are keeping up with the planned goals and their individual timelines for each phase. Troubleshoot, as needed.
Do you have tips for completing projects on schedule without entering the panic mode near the finish line? If so, please comment.
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